(Arts. 13 to 25 of the Doctorate Regulation of the UBU, BOCYL 2013.03.18)
The School will value the adequacy of the dissertation as a doctoral thesis, which will lead to the approval or refusal of the next procedures (there is a maximum period of fifteen working days for this process after the approval of the deposit).
If there is any consideration, the Doctorate School will decide about the doctoral thesis defence considering the information contained in the doctoral candidate Document of Activities in a maximum period of five working days after the finalisation of the public exposure.
The thesis court is considered to be constituted when the Doctorate School receives the acceptance of, at least, two titular members. Once the court has been designed and constituted, it will be communicated to the Academic Commission.
If any of the reports are unfavourable, the Academic Commission will inform the doctoral candidate about the procedures available to appropriately correct the doctoral thesis.
- THE DOCTORAL CANDIDATE MUST DEPOSIT THE DOCTORAL THESIS IN THE UNIVERSITY REGISTRY. It must be endorsed by the tutor and the director of the doctoral thesis and submitted along with a copy approved by the director, in which it indicates that the doctoral candidate aims for the “International Doctor” mention, in such a case. In the cases it applies, the J-2 “International Mention” form must be submitted. Additionally, the doctoral candidate must submit the J5 “Doctoral Thesis Registry. UBU Institutional Repository” form.
- THE DOCTORATE SCHOOL will check (in a maximum period of five working days after the reception) if all requirements in the Doctorate Regulation are fulfilled in order to continue with the Doctoral Thesis procedure.
- THE DOCTORATE SCHOOL will ask the ACADEMIC COMMISSION to submit (1) a report about the Doctoral Thesis and (2) its future archive.
- When the deposit of the doctoral thesis is approved, the director of the Doctorate School will immediately open a ten working day PERIOD OF PUBLIC EXPOSURE OF THE DOCTORAL THESIS.
- If the previous period has been completed without receiving any consideration, the Director of the Doctorate School will AUTORIZE THE DOCTORAL THESIS DEFENCE.
- After the public exposure period, the Doctorate School will request the ACADEMIC COMMISSION to submit the COURT PROPOSAL, which will evaluate the doctoral thesis. The academic commission will submit (1) a reasoned report about the suitability of all and each of the suggested members (2) specifying the position of the President and Secretary of the court.
- According to the proposal submitted, the Doctorate School will proceed to the NAMING of the court members, as well as to the AUTHORISATION OF THE DOCTORAL THESIS DEFENCE.
- From that moment, the DOCTORAL CANDIDATE WILL SUBMIT to the Academic Commission the COPIES OF THE THESIS which, after guarantying that they correspond to the one deposited, will be submitted to the court members by the mentioned Commission, along with a form to be fulfilled for the thesis evaluation. In that form the court members will specify whether the evaluation is positive or negative, if any modifications are required and whether a new revision is needed.
- The COURT MEMBERS will have a maximum period of a month after the reception of the thesis to submit to the Academic Commission the report in question. These REPORTS WILL BE PRESENTED to the doctoral candidate, to the director and tutor and to the Doctorate School, preferably, at least 7 days before the thesis defence.
- DOCTORAL THESIS AMING FOR THE INTERNATIONAL DOCTORATE MENTION (art. 15 of the RD 99/2011 and arts. 13-4 and 21-4 of the Doctorate Regulation).
- The doctoral candidate must certify an academic stay or research work in a foreign high education institution or in a prestigious research centre during a minimum period of three months. It must be supported by the thesis director and authorised by the Academic Commission and it will be included in the Document of Activities.
- The doctoral thesis must be written, at least the abstract and conclusions, in any of the languages usually used in the corresponding scientific communication field of knowledge. This requirement will not be necessary when the stays, the reports and the experts of the evaluation process come from a Spanish speaking country and the thesis is written in Spanish.
- Apart from the reports of the court members (previous section number 9), the Academic Commission must receive –at least- TWO REPORTS supporting the doctoral thesis written by two expert doctors who belong to a prestigious foreign institution or research centre.
- One expert doctor who belongs to a foreign high education institution or research centre and different from the person in charge of the stay mentioned in the previous section must be part of the thesis court.
- The defence of the doctoral thesis aiming for the “International Doctor” mention must be effectuated in the University of Burgos. In the cases of joint Doctorate programs, the defence can take place in any of the participant Universities, according to the collaboration agreement.
- THE ACT OF THE THESIS DEFENCE must be announced by the President and communicated by the Academic Commission Secretary to the Doctorate School Director at least 15 calendar days in advance.
- DOCTORAL THESIS SUBJECT TO PROTECTION, OR TECHNOLOGY OR KNOWLEDGE TRANSFER PROCESSES. Once the elaboration of the doctoral thesis has been concluded, and when there are exceptional circumstances determined by the Academic Commission of the Doctorate Program, such as, among others, the participation of companies in the Program, confidentiality agreements with companies or the possibility of new patents derived from the thesis, the doctoral candidate will ask the Academic Commission not to publicize the aspects under protection, not only in the public exposure and previous evaluation, but also in the public defence of the thesis.
The Academic Commission will accept such application only if it is correctly proven that it is completely necessary for the success of the protection or transfer process. The Academic Commission must notify the agreement to the doctoral candidate and, in such a case, to the Thesis Director and Tutor.
The acceptance of the limited publicity application by the academic authority responsible for the Doctorate Program will include the following aspects:
- The thesis court members must sign the appropriate confidentiality agreements.
- During the public exposure period, the Doctoral Thesis can be revised in the way stipulated by the academic authority responsible for the Doctorate Program.
- Some parts of the public act of the defence can be restricted according to the confidentiality agreement.
- The diffusion of electronic archives of institutional repositories, as well as the Ministry, will be inhibited during the period necessary for its protection.